South Point School, Guwahati, Assam

1. Scope of This Privacy Policy

This Privacy Policy applies to personal information collected through the South Point School website and through online forms, enquiry forms, admission-related forms, contact forms, or other online services made available through our website.

This policy primarily concerns information collected through our website. Information collected by the School through offline admission processes, school administration systems, educational activities, or other means may be subject to separate notices, forms, agreements, or institutional policies where applicable.

2. Information We May Collect

Depending on how you interact with our website, we may collect information such as:

• Name of the student, parent, guardian, or visitor
• Student's date of birth or other information necessary for admission or enquiry purposes
• Parent or guardian contact information
• Email address
• Telephone or mobile number
• Postal or residential address
• Information submitted through admission, enquiry, contact, feedback, or other forms
• Information contained in messages, enquiries, documents, or attachments submitted to us
• Information necessary to respond to admission or school-related enquiries
• Technical information relating to your visit to our website
• IP address, browser type, device information, operating system, referring website, pages visited, and date and time of access
• Any other information that you voluntarily provide to the School

We will seek to collect only information that is reasonably necessary for the relevant purpose.

3. Information Relating to Children

South Point School recognizes that students may be children and that information relating to children requires particular care and protection.

Where personal information relating to a child is collected through our website or online services, the School will process such information in accordance with applicable Indian data-protection requirements, including applicable provisions of the Digital Personal Data Protection Act, 2023 and the rules made thereunder, as and when applicable.

Where required by applicable law, the School will obtain appropriate verifiable consent from a parent or lawful guardian before processing a child's personal data.

The School will not knowingly use children's personal information for purposes that are unlawful or harmful to the child.

The School will also take appropriate measures to prevent unauthorized use, disclosure, or access to children's personal information.

4. How We Use Personal Information

The School may use personal information collected through the website for legitimate school-related purposes, including:

• Responding to enquiries and requests
• Processing admission-related enquiries and applications
• Communicating with parents, guardians, students, applicants, and other visitors
• Providing information about the School and its academic activities
• Providing information about admissions, events, programmes, and school activities
• Maintaining and administering the School's website
• Improving the content, functionality, accessibility, and security of the website
• Managing communications with users
• Addressing complaints, feedback, and requests
• Detecting, preventing, and addressing security incidents, misuse, fraud, or other unlawful activity
• Complying with applicable legal, regulatory, and governmental requirements
• Protecting the rights, property, safety, and interests of the School, its students, staff, parents, guardians, and website users

We will not use personal information for a purpose that is incompatible with the purpose for which it was collected, except where permitted or required by applicable law.

5. Contact and Enquiry Information

If you contact South Point School through email, telephone, an online form, or another communication channel, we may retain the information you provide so that we can respond to your enquiry and maintain appropriate records.

The information may include your name, email address, telephone number, the content of your enquiry, documents or attachments, and other information that you voluntarily provide.

6. Admission-Related Information

If you use our website or online services in connection with admission enquiries or applications, additional information may be requested.

Such information may include information relating to the prospective student, parents or guardians, contact details, educational information, identification or supporting documents, and other information reasonably necessary for admission or related administrative purposes.

Admission information will be used for purposes connected with the School's admission and administrative processes and handled in accordance with applicable law and relevant School policies.

7. Log Files and Technical Information

Like many websites, our website may automatically collect certain technical information when visitors access it.

This information may include:

• IP address
• Browser type
• Internet Service Provider or network information
• Device type
• Operating system
• Date and time of access
• Referring and exit pages
• Pages viewed
• Other technical information generated during the use of the website

Such information may be used for website administration, security, troubleshooting, analytics, performance monitoring, and improving the website.

Technical information will not ordinarily be used by the School to identify an individual unless necessary for security, legal, administrative, or other legitimate purposes.

8. Cookies

Our website may use cookies or similar technologies to improve website functionality, security, performance, and user experience.

Cookies are small text files that may be stored on your device when you visit a website.

Depending on the technologies implemented on the website, cookies may be used to:

• Remember user preferences
• Enable certain website functionality
• Improve website performance
• Understand how visitors use the website
• Maintain website security
• Generate website usage statistics

You can manage or disable cookies through your browser settings. However, disabling certain cookies may affect the functionality of some parts of the website.

Where applicable law requires consent for particular categories of cookies or similar technologies, the School will seek such consent.

9. Third-Party Services

The School's website may use third-party services to support website functionality, security, analytics, communication, hosting, forms, maps, video content, payment processing, or other legitimate website functions.

Depending on the services actually implemented on the website, these third parties may process certain technical or personal information in accordance with their own privacy policies and contractual obligations.

Examples may include website hosting providers, payment service providers, analytics providers, security services, communication services, or embedded content providers.

The School will take reasonable steps to use reputable service providers and to ensure that personal information is processed appropriately.

10. Third-Party Websites and Links

Our website may contain links to websites or online services operated by third parties.

If you click on a third-party link, you will be directed to that third party's website. We do not control the privacy practices, content, security, or policies of third-party websites.

We encourage users to read the privacy policies of third-party websites before providing them with personal information.

South Point School is not responsible for the privacy practices of third-party websites.

11. Sharing and Disclosure of Information

South Point School does not intend to sell personal information collected through its website.

Personal information may be disclosed or made available to third parties only where reasonably necessary for legitimate purposes, including:

• Providing services necessary for the operation of the School's website
• Processing online payments or other transactions, where applicable
• Providing technical, hosting, security, or maintenance services
• Responding to lawful requests from government authorities
• Complying with applicable laws, regulations, court orders, or legal processes
• Protecting the safety, rights, property, or security of the School, students, staff, parents, guardians, or other individuals
• Preventing fraud, abuse, security incidents, or unlawful activity
• Other purposes permitted by applicable law

Where third-party service providers process personal information on behalf of the School, the School will take reasonable measures to ensure that such processing is appropriately governed.

12. Data Security

South Point School takes reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, alteration, disclosure, loss, misuse, or destruction.

However, no method of transmission over the Internet or method of electronic storage can be guaranteed to be completely secure.

Users should therefore understand that although we take reasonable precautions to protect information, no online system can be guaranteed to be completely secure.

13. Data Retention

We retain personal information only for as long as reasonably necessary to fulfil the purpose for which it was collected, to provide services, maintain appropriate records, comply with legal or regulatory obligations, resolve disputes, enforce agreements, or protect the legitimate interests of the School.

When personal information is no longer required for the relevant purpose and there is no legal or legitimate reason to retain it, the School will take reasonable steps to delete, anonymize, or otherwise dispose of it in accordance with applicable requirements.

14. Your Rights

Subject to applicable law and any applicable conditions or limitations, individuals may have rights relating to their personal information, including rights to:

• Request information about the processing of their personal data
• Request access to personal information held about them
• Request correction of inaccurate or incomplete personal information
• Request deletion or erasure of personal information where applicable
• Withdraw consent where processing is based on consent, subject to applicable law
• Raise a grievance regarding the processing of personal information
• Exercise other rights available under applicable Indian data-protection law

Requests concerning a child's personal information may need to be made by the child's parent or lawful guardian, where required by applicable law.

15. Withdrawal of Consent

Where processing of personal information is based on consent, an individual may withdraw consent, subject to applicable law and the circumstances of the processing.

Withdrawal of consent will not affect the lawfulness of processing carried out before the withdrawal.

Please note that withdrawal of consent may affect our ability to provide certain services or respond to certain requests where the information is necessary for that purpose.

16. Grievance and Privacy Requests

If you have questions, concerns, requests, or complaints relating to this Privacy Policy or the handling of your personal information, you may contact South Point School using the contact details below.

We will make reasonable efforts to review and respond to privacy-related requests and grievances in accordance with applicable law.

17. Children's Online Privacy

South Point School is committed to protecting the privacy and safety of its students.

Because the School provides educational services to children, parents and guardians are encouraged to supervise children's use of online services and to contact the School if they have concerns regarding the collection or use of a child's personal information.

The School will handle children's personal data with appropriate care and in accordance with applicable legal requirements.

18. International Visitors

Our website may be accessible from locations outside India. If you access the website from another country or jurisdiction, your information may be processed in India or in other locations where our service providers operate, subject to applicable law.

Where laws applicable to a particular individual provide additional privacy rights, those rights may apply where legally required.

19. Changes to This Privacy Policy

South Point School may update this Privacy Policy from time to time to reflect changes in our website, services, information practices, technology, or applicable laws and regulations.

When changes are made, the revised Privacy Policy will be published on this page with an updated "Last Updated" date.

We encourage visitors, parents, guardians, students, and other users to review this page periodically.

20. Contact Us

If you have any questions about this Privacy Policy or the School's privacy practices, please contact: